Temporary Secretary Jobs In Abu Dhabi | Black Pearl Consult

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About the job

Our client, a well-known event management company, is urgently looking for an experienced Temporary Secretary (One-Month Assignment) with her own visa to be based in Abu Dhabi. As a Temporary Secretary, you will play a vital role in supporting the organization during a one-month assignment. You will provide administrative assistance and ensure the smooth operation of daily tasks without access to private company data. This is a temporary opportunity to contribute to the growth of the arts and culture sector.

Responsibilities:

• Perform a wide range of administrative duties, including managing calendars, scheduling appointments, and organizing meetings.
• Prepare and maintain official documents, reports, and presentations, ensuring accuracy and confidentiality.
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and respond in a professional and timely manner.
• Coordinate travel arrangements, including booking flights, accommodation, and transportation for team members when necessary.
• Maintain and update contact databases and distribute relevant information to internal and external stakeholders.
• Assist in organizing events, workshops, and conferences by coordinating logistics, liaising with vendors, and managing invitations and registrations.
• Prepare meeting agendas and take accurate minutes during meetings, distributing them to participants in a timely manner.
• Conduct research and compile data to support decision-making processes.
• Collaborate with other departments and team members to facilitate efficient cross-functional communication and workflow
• Provide administrative support to other team members as needed.

Requirements

• Bachelors degree in a relevant field or equivalent experience.
• Proven experience as a secretary or administrative assistant, preferably in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in English and Arabic. Additional language proficiency is a plus.
• Proficiency in using office software, including word processing, spreadsheets, and presentation tools.
• Attention to detail and accuracy in all tasks, with a commitment to maintaining high standards of work.
• Ability to work independently, handle multiple assignments simultaneously, and meet deadlines.
• Exceptional interpersonal skills, with the ability to build relationships with internal and external stakeholders.
• Flexibility and adaptability to changing priorities and work demands.