Supervisor – Executive Assistant Jobs In Sharjah | ACWA Power

Supervisor – Executive Assistant Jobs In Sharjah | ACWA Power

About the job

• Provides a complete secretarial service for the assigned manager or department; routing callers and correspondence as necessary and assisting in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and effectively
• Handles incoming and outgoing departmental mail – postal and courier – and maintains appropriate logs.
• Makes travel arrangements in a time-effective way, including visa, booking itineraries, venues for meetings, hotels, renting a car, etc.
• Observes confidentiality procedures and registers and tracks documentation to ensure an appropriate level of security and control.
• Provides a time management/diary service for the manager to ensure he is able to attend all key meetings according to the planned schedule and assists in optimizing his use of time

Requirement

• Performs other related duties or related assignments as directed
• Assisting with documents (converting, formatting, printing and scanning).
• Registering for important conferences and seminars staff are requested to attend.
• Assisting Business Development Team based in the Head Office when they visit Dubai Office.
• Coordinating with other secretaries when employees from different departments are traveling together.
• Covering and taking responsibilities from Secretaries son Leave.